APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
That the August 7, 2007, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board 8-21-07 Regular.pdf
Attachment: 8-21-07 Board Addendum 1.pdf
Attachment: August 21, 2007 Addendum 2.pdf
Attachment: August 21, 2007 Addendum 3.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate September 21.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF THE COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND SARASOTA COUNTY FOR SHARING THE MANAGEMENT, OPERATING AND SUPPORT COSTS SUPPORTING THE COMMUNITY WIDE FIBER OPTIC NETWORK SERVICING BOTH ORGANIZATIONS

Description

As a result of the ongoing collaboration between Sarasota County and the Sarasota County School Board, the community fiber optic network has been extended to provide connectivity to all public schools and critical School Board administrative facilities.  The expanded community network provides significantly greater bandwidth and value per dollar that the leased network it replaced.  This cooperative agreement provides the School Board up to 10,000 megabits of network capacity (10 gigabits) for $584,148.

An additional value validation reference point can be found in results of an RFP the School Board conducted for the creation and operation of a fiber network.  The best available vendor proposal provided capacity of 10 megabits for an annual recurring fee in excess of $1,400.000.

Recommendation
That the cooperative agreement between Sarasota County and the School Board of Sarasota County for cost sharing of the technological support and infrastructure supporting the community fiber optic network in the amount of five hundred eighty four thousand one hundred forty-eight dollars ($584,148), be approved.

Attachment: Cost Sharing for Fiber.pdf
Attachment: Security Team SLA-Fiber.pdf
Attachment: Public Networks SLA-Fiber.pdf

10. APPROVAL OF THE CONTRACT FOR PHYSICAL THERAPY SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND MARIA SWEENEY

Description
Ms. Sweeney will be providing physical therapy services at Oak Park school for the 2008 school year.  Due to the high demand of Ms. Sweeney's services, her contracted amount exceeded the $25,000 amount requiring School Board approval.

Recommendation
That the contract for physical therapy services between the School Board of Sarasota County, Florida, and Maria Sweeney, in the amount of $34,440.00, be approved as presented.

11. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND COMMUNITY REHAB ASSOCIATES, INC. FOR OCCUPATIONAL THERAPY, PHYSICAL THERAPY AND SPEECH THERAPY SERVICES FOR THE 2007-08 SCHOOL YEAR

Description
Occupational therapy, physical therapy and speech therapy are related services required by both Federal and State law for students with disabilities. All of these areas are identified as critical needs at the local, state and national level. School district salaries are sometimes not competitive with the private sector in terms of attracting adequate numbers of direct hire staff. Contracts with agencies such as Community Rehab Associates assist the district in providing these necessary services when direct hire staff is not available.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Community Rehab Associates, Inc. for occupational therapy, physical therapy and speech therapy services for the 2007-08 school year, in the amount of $260,000, be approved as presented.

Attachment: Comm Rehab Contract 8-07 2.pdf

12. AMENDMENTS TO THE POLICIES AND PROCEDURES FOR THE PROVISION OF SPECIALLY DESIGNED INSTRUCTION AND RELATED SERVICES FOR EXCEPTIONAL STUDENTS FOR THE 2007-08 SCHOOL YEAR

Description
Each school district in Florida is required to submit its Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students to the Florida Department of Education. The current procedures in effect are for the 2004-05 through the 2006-07 school years and would ordinarily be due for three year revision at this time. Because Florida is in the process of revising its State Board of Education Rules to come into compliance with the provisions of IDEA 2004, FDOE has extended the current rules through the 2007-08 school year with the stipulation that each district adopt required amendments to ensure compliance with IDEA 2004. Since the amendments themselves are 50 pages in length and are not subject to revision at the district level, only the approval form and the letter of explanation is included as an attachment.

Recommendation
That the amendments to the Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students for the 2007-08 school year, be approved as presented.

Attachment: SBAI SP&P Amdn Form 8-07.pdf

13. APPROVAL OF AMENDMENT TO INTERLOCAL AGREEMENT WITH CITY OF SARASOTA, FLORIDA, FOR ADMINISTRATIVE FEES

Description

In 2004, the School Board and the City of Sarasota entered into an Interlocal Agreement whereby the Board would pay $150.00 to the city's Office of Housing & Community Development for each application for an affordable housing exemption to the Educational Services Impact Fees. Since then, that office has processed 91 such applications for home buyers purchasing homes in Sarasota County. The applications, reimbursements, and reports have been handled efficiently, and applicants have had to deal with only on agency. The city is now requesting an increase of $50.00 per application. The approximate yearly cost to the district would be $1,500.00.

Recommendation
That the School Board of Sarasota County approve the First Amendment to the Interlocal Agreement Concerning the Granting of Exemptions, as presented.

Attachment: Amendment-1st-SRQ Exempti 2.pdf

14. APPROVAL OF THE CONTRACT FOR OCCUPATIONAL THERAPY SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND DAWN BEAR

Description

Ms. Bear will be providing occupational therapy services at Oak Park school for the 2008 school year.  Due to the high demand of Ms. Bear's services, her contracted amount has exceeded the $25,000 amount requiring School Board approval.

Recommendation
That the contract for occupational therapy services between the School Board of Sarasota County, Florida, and Dawn Bear, in the amount of $48,440.00, be approved as presented.

15. APPROVAL OF THE CONTRACT FOR CERTIFIED OCCUPATIONAL THERAPY ASSISTANCE BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND SUSAN SELL

Description
Ms. Sell will be providing certified occupational therapy assistance at North Port Toledo Blade for the 2008 school year.  Due to the high demand of Ms. Sell's services, her contracted amount exceeded the $25,000, amount requiring School Board approval.   

Recommendation
That the contract for certified occupational therapy assistance between the School Board of Sarasota County, Florida, and Susan Sell, in the amount of $25,830.00, be approved as presented.

16. APPROVAL OF CONTRACT FOR CERTIFIED OCCUPATIONAL THERAPY ASSISTANCE BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND LISA AZAR

Description

Ms. Azar will be providing certified occupational therapy assistance of Oak Park School for the 2008 school year.  Due to the high demand of Ms. Azar's services, her contracted amount exceeded the $25,000 amount requiring School Board approval.   

Recommendation
That the contract for certified occupational therapy assistance between the School Board of Sarasota County, Florida, and Lisa Azar, in the amount of $33,600.00, be approved as presented.

17. APPROVAL OF THE AGREEMENT WITH SARASOTA COUNTY PROVIDING FOR THE SHARING OF INFORMATION TECHNOLOGY ADMINISTRATIVE SERVICES OF ROBERT HANSON

Description

This contract in the amount of $53,206.56 continues the School Board's agreement for sharing the services of Robert Hanson for the period of July 2007 through June 2008.

Recommendation

That the Board approve the agreement with Sarasota County providing for the sharing of information technology administrative services of Robert Hanson.

Attachment: Hanson, Bob07-08.pdf

GRANTS

18. APPROVAL OF THE BOYS AND GIRLS CLUB MENTORING SERVICES GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY SCHOOL DISTRICT

Description

NON COMPETITIVE: Grant funds in the amount of $112,094.00 provide homework help and tutoring in a stable, conducive-to-learning environment to at-risk youth through the Boys and Girls Club of Sarasota County. The Sarasota County School District is the fiscal agent.

Recommendation
That the School Board of Sarasota County approve the Boys and Girls Club Mentoring Services grant application.

MATERIALS MANAGEMENT

19. APPROVAL TO AWARD BID #8017 FOR LANDSCAPE PLANTS, MATERIALS, AND RELATED SERVICES

Description
Bids to provide 'Landscape Plants, Materials, and Related Services' were received from four vendors on July 19, 2007.  The bids of EarthBalance and Hazeltine Nurseries, Inc., were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating capital budget allocated to the Facilities Services Department.

Recommendation

That the bids of EarthBalance and Hazeltine Nurseries, Inc., to provide 'Landscape Plants, Materials, and Related Services' in an amount not to exceed $100,000.00, be approved for award and purchase.

 

Attachment: LandscapePlants8017Rec.pdf

FACILITIES

20. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: 082107FIRETOW1.pdf
Attachment: 082107FVMEDIACO1.pdf
Attachment: 082107FSD CO3.pdf
Attachment: FSD-ChangeOrderSummary2008.pdf
Attachment: 082107MCINTOSH CO1.pdf

21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR SARASOTA FIRE TOWER REPAIRS 2007

Description
The contractor has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Willis A. Smith Construction, Inc., for Sarasota Fire Tower Repairs 2007, be accepted as substantially complete as of July 27, 2007.

Attachment: 082107FIRETOWERSUBCOM.pdf

22. ACCEPTANCE OF ANNUAL HEALTH AND SAFETY REPORT

Description

Property inspections, as mandated in the State Regulation for Educational Facilities owned/operated by the Board, are conducted by the Facilities Services Department; adjustments are initiated through the service order system or the Project Management system.  Copies of the report are available for review at the Facilities Services office.

Recommendation
That the Annual Fire Safety, Sanitation and Casualty report be accepted as filed.

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR FRUITVILLE ELEMENTARY MEDIA CENTER ROOF RENOVATION

Description
The architect has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, for Fruitville Elementary Media Center Roof Renovation be accepted as substantially complete as of July 25, 2007.

Attachment: 082107FVE MEDIA SUBCOM.pdf

CONSTRUCTION

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL - HVAC RENOVATION PROJECT: PHASE 7

Description

This is one (1) of thirteen (13) phases of the project to achieve completion.  The engineer has prepared the Certificate of Substantial Completion.  This phase is only a portion of the contract and is substantially complete in accordance with the contract documents.  There are no final punch list items for this phase of work.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School - HVAC Renovation project: Phase 7, be accepted as substantially complete as of 7/25/2007.       

Attachment: BAIenc8-21-07OakPkHVAC-Ph7SC.pdf

25. APPROVAL OF AMENDMENT #1 TO THE ARCHITECT'S AGREEMENT FOR THE SOUTHSIDE ELEMENTARY SCHOOL - CLASSROOM WING & HVAC RENOVATION PROJECT

Description

The scope of work for this amendment shall provide for architectural and engineering design services to revise the original design to a different option.  When the project was in the Phase II design development stage, the architect was requested by District staff to cease plan development and provide other design options.  After several options were considered, the architect was directed to revise the design accordingly and then proceed with final drawings.  This amendment was inadvertently omitted from previous Board agendas.  The cost of this amendment shall not exceed $54,540.00.  Funds for this amendment are available through the capital budget account.

Recommendation
That Amendment #1 to the agreement, dated 5/4/2004, with TRO - The Ritchie Organization for the Southside Elementary School - Classroom Wing & HVAC Renovation project be approved as presented.

Attachment: BAIenc8-21-07SouthsideArchAmend1.pdf

26. RATIFICATION OF AMENDMENT #2 TO THE ARCHITECT'S AGREEMENT FOR THE SOUTHSIDE ELEMENTARY SCHOOL - CLASSROOM WING & HVAC RENOVATION PROJECT

Description

The scope of work for this amendment shall provide for architectural and design services for the installation of fourteen (14) portable classrooms on the school campus.  This amendment was inadvertently omitted from previous Board agendas.  The cost of this amendment shall not exceed $12,856.00.  Funds for this amendment are available in the capital budget account.

Recommendation
That Amendment #2 to the agreement, dated 5/4/2004, with TRO - The Ritchie Organization for the Southside Elementary School - Classroom Wing & HVAC Renovation project be ratified as presented.

Attachment: BAIenc8-21-07SouthsideArchAmend2.pdf

27. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TATUM RIDGE ELEMENTARY SCHOOL - PORTABLE PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by McIntyre Elwell & Strammer - General Contractors for the Tatum Ridge Elementary School - Portable project be accepted as substantially complete as of 7/20/2007.

Attachment: BAIenc8-21-2007TatumRdgPortSC.pdf

28. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) are summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $355,167.39 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc8-21-07CSD-CO.pdf

FINANCE

29. APPROVAL OF RETIREMENT PLAN COMPLIANCE & ADMINISTRATIVE SERVICES AGREEMENT RENEWAL EFFECTIVE 10/01/2007

Description
Our expiring agreement with TSA Consulting Group, Inc. (TSACG) has been in effect for five (5) years.  TSACG has provided the district with IRS compliance monitoring, educational materials, and administrative support services for its voluntary tax deferred retirement plans.  The renewal agreement is a "piggyback" on a Request for Proposals conducted by Seminole County Public Schools.  TSACG have agreed to extend the same terms and conditions to the Sarasota School District.  The agreement is for one year with the option to renew for three (3) additional one-year periods.

Recommendation
That the Board approve the renewal agreement with TSA Consulting Group, Inc. as presented.   

Attachment: TSACG Piggyback Memo 6_01_07.pdf
Attachment: Sarasota Contract 2007 - SCPS RFP 05-06.pdf

30. APPROVAL OF BOARD CERTIFICATION FOR 2007-2008 CLASSROOMS FOR KIDS PROGRAM

Description
The State of Florida Classrooms for Kids allocation to the School Board of Sarasota County is $9,754,856, and the "Board Certification for 2007-2008 Classrooms for Kids Program" must be approved by the School Board in order for the school district to participate in the program.  The funds will be spent on the new North Port Middle School, which is designated "EE" by the State of Florida.

Recommendation
That the School Board of Sarasota County approve the "Board Certification for 2007-2008 Classrooms for Kids program" as presented.       

Attachment: 2007-08ClassroomsforKidsCertifi.pdf
Attachment: 2007-08Classrooms for Kids Allocat.pdf

31. APPROVAL OF THE REORGANIZATION OF THE INFORMATION SERVICES DEPARTMENT AND THE NETWORK SERVICES DEPARTMENT

Description
The reorganization of the Information Services and the Network Services departments will be included in the final budget along with the addition of a Business Systems Analyst position.  The Business Systems Analyst job description was approved on September 4, 2001, but has never been included in the budget.  This position is now crucial due to the increased demands of State reporting with the mandated Class Size Amendment requirements.

Recommendation
That the reorganization of the Information Services and Network Services departments be approved as presented.    

Attachment: Copy of ORGCHARTS 9018 and 9020 Aug.pdf

JOB DESCRIPTIONS

32. APPROVAL OF A NEW JOB DESCRIPTION, PROJECT MANAGER, FOR TECHNOLOGY & INFORMATION SERVICES

Description
The new job description, Project Manager, for Technology & Information Services is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Project Manager for Technology & Information Services.

Attachment: Job 310 - Project Manager.pdf

33. APPROVAL OF A NEW JOB DESCRIPTION, MANAGER COMPUTING INFRASTRUCTURE & OPERATIONS, FOR TECHNOLOGY & INFORMATION SERVICES

Description
The new job description, Manager Computing Infrastructure & Operations, for Technology & Information Services is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Manager Computing Infrastructure & Operations for Technology & Information Services.

Attachment: Job 309 - Manager Computing Infrastru.pdf

34. APPROVAL OF REVISIONS OF THE JOB DESCRIPTION FOR DIRECTOR OF TECHNOLOGY AND INFORMATION SERVICES

Description
The revisions for the job description for the Director of Technology and Information Services is being presented for School Board approval.

Recommendation

That the School Board of Sarasota County approve the revisions for the job description for the Director of Technology and Information Services.

Attachment: Job 56 - Dir Tech corrections.pdf

35. APPROVAL OF REVISIONS OF THE JOB DESCRIPTION FOR MANAGER NETWORK & TELECOMMUNICATIONS SERVICES [TECHNOLOGY SUPPORT MANAGER]

Description
The revisions for the job description for Manager Network & Telecommunications Services [Technology Support Manager] is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revisions for the job description for the Manager Network & Telecommunications Services [Technology Support Manager].

Attachment: Job 102 - Manager Networks & Tel Corrections.pdf

36. APPROVAL OF REVISIONS OF THE JOB DESCRIPTION FOR MANAGER DATA ANALYSIS & REPORTING [STATE REPORTS SUPERVISOR]

Description

The revisions for the job description for the Manager Data Analysis & Reporting [State Reports Supervisor] is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revisions for the job description for the Manager Data Analysis & Reporting [State Reports Supervisor].

Attachment: Job 162 - Manager Data Analysis corrections.pdf

37. APPROVAL OF REVISIONS OF THE JOB DESCRIPTION FOR MANAGER APPLICATION OPERATIONS [SCHOOL APPLICATIONS SUPPORT SUPERVISOR]

Description

The revisions for the job description for the Manager Application Operations [School Applications Support Supervisor] is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revisions for the job description for the Manager Application Operations [School Applications Support Supervisor].

Attachment: Job 202 - Manager App Op corrections.pdf